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Assess potential ↗

Free tool · No registration

What could AI change in your working day?

Pick one recurring workflow. Include review and maintenance. This calculator shows what your assumptions mean for monthly capacity — even when the result is negative.

01

Your assumptions

The starting values are an example. Replace them with observations from your own workflow.

One recurring workflow, such as incoming quote enquiries.

Total active handling time, excluding waiting time.

Include human review, corrections and exception handling.

All other cases remain fully manual.

Rule maintenance, monitoring and ongoing adjustments.

02

The scenario

Potential capacity freed per month

9.6hCapacity change under your assumptions. No revenue or cash saving is calculated.
Today43.3 h
With AI + review + maintenance33.8 h

Monthly volume: 173.3 · assisted: 86.7

Calculated using 52 weeks / 12 months. One-off setup and training time, software fees, privacy requirements and output quality must be assessed separately.

Discuss this scenario ↗

Calculation happens in your browser. The next step shows your assumptions in the enquiry form; you decide whether to submit.

Show scenario text
AI capacity calculator — my own assumptions, not a forecast
Cases per week: 40
Minutes per case today: 15
Minutes with AI, including review and corrections: 7
Share of cases assisted: 50 %
Monthly maintenance hours: 2
Modelled capacity change per month: 9.6 h
52 weeks / 12 months. Capacity is not revenue or cash savings. Setup time and software costs are not included.
17-second AI-generated concept film. No customer workflow is shown.

From enquiry to approval

AI prepares.
Your team decides.

The film illustrates a simple principle: structure incoming information, prepare a draft and let a responsible person review it. The actual workflow, integrations and permissions are designed around your business.

GrowthAIQ connects these workflows with customer acquisition and your digital infrastructure. The useful starting point is one recurring task with a clear owner and a measurable outcome.

Read the film description

Envelopes pass an abstract system and become ordered documents. A person reviews prepared items on a tablet and confirms a selection. On-screen text: Your inbox. Your bottleneck. AI prepares. You approve. Where can AI help your business? Find your first workflow. Sound: paper rustling, a soft confirmation tone and ambient effects; no speech.

Start with one process you can observe.

An incoming enquiry becomes a draft reply. A request becomes a prepared quotation. A document becomes a structured record. These are specific workflows you can measure. An entire department is too broad for a useful first estimate: the tasks, error costs and review needs differ too much.

The starting example uses 40 cases per week, 15 minutes of handling time today and 7 minutes for the suitable cases with AI support. Only half the cases qualify. Two hours of monthly maintenance are added. That produces around 9.6 hours of potential capacity per month. These numbers describe the example, not a customer result or an expected outcome for your business.

How the calculation works

Monthly cases = weekly cases × 52 ÷ 12
Capacity change = suitable monthly cases × (minutes today − minutes with AI) ÷ 60 − monthly maintenance hours

Cases that are not suitable retain their current handling time. Human review and corrections belong in the time per assisted case. Ongoing monitoring is added separately, so it is not counted twice. The calculator uses an average calendar month and does not model holidays or seasonal demand.

Turn assumptions into a testable pilot.

  1. Record a sample of real cases: active time, missing information and necessary corrections. Keep sensitive customer information out of this calculator.
  2. Define which cases may be assisted and which must stay manual. Set a named reviewer and a clear stop rule for incomplete or unreliable output.
  3. Compare the same type of work before and during the pilot. Measure review time and rework, not just how quickly an AI produces its first draft.
  4. Review the total effort before expanding: setup, training, software, integrations, permissions and ongoing ownership. A negative result is a reason to adjust the workflow or leave it manual.

More capacity is not automatically more profit.

Hours freed up only become useful when there is a concrete use for them: replying sooner, completing a backlog or serving more suitable clients. Salaried time does not become a cash saving just because a task takes less time. This tool therefore calculates hours, not revenue, profit or a return on investment.

GrowthAIQ connects customer acquisition, digital infrastructure and operational workflows. We can review your assumptions, identify a suitable first process and define a bounded implementation. You can transfer the scenario into our enquiry form, review it there and decide whether to send it.

Try the interactive inbox example ↗Example workflow: enquiry to quotation ↗AI implementation with GrowthAIQ ↗